The data you produce and store on the computers and systems you use is the most precious asset there is. Although applications and operating systems may be reinstalled, user-created data is one-of-a-kind. If it is misplaced or accessed without permission, the consequences might be disastrous. The network of a corporation may hold papers, including trade secrets, private details about workers or clients, or financial data.
Some data is also sensitive; you do not want it to be lost, and you don’t want others to see it without your permission. Identity theft might occur if your social security number, credit card information, or bank account information is exposed. Safeguarding your privacy and security does not have to be a difficult or time-consuming process. Let us take a look at some easy measures you may take to prevent your data from being stolen.
- Convert word files to PDF
It is conceivable, if not likely, that you are managing some of your customers’ sensitive information if you are a company of any size. PDF files may be password-protected, providing you the opportunity to keep prying eyes out of your sensitive business papers. Hence, converting your word documents into a PDF file could be a great thing to do.
Despite this, always make sure that you have a helpful tool that can convert a word document into a PDF file while protecting its data. To make your task easier, use the GogoPDF’s Word to PDF tool. GogoPDF is dedicated to safeguarding the privacy and personal information it collects from consumers. They place a high value on the privacy and security of your data. All submitted files are removed from our server after an hour, by our privacy and data security policy. Apart from that, this Word to PDF converter is a web-based tool that works with all major computer operating systems, including Windows, Mac, Linux, and others. It works with popular browsers such as Google Chrome, Firefox, and Internet Explorer. GogoPDF’s Word To PDF converter will come in handy whenever you need to convert your files to PDF format. We swiftly convert Word documents into high-quality PDFs. Still not persuaded? Why not have a look for yourself? Try it out right now.
- Lock your apps
After you have secured your phone, take a step further and secure your apps. App lockers are similar to the lock-screen functionality in that they add an extra layer of protection to your apps. The details of your applications stay protected behind a passcode if someone else uses your phone or if it is stolen. App lockers can help regulate which applications and data employees can use at work. They also encourage software license compliance across the company and improve application inventory capabilities.
- Encrypt the data
Without a key, encryption scrambles your data so that no one can comprehend what it says. It’s not only good for keeping information safe on your computer, but it also protects your phone’s text messages and emails from watchful eyes. Signal and WhatsApp, for example, are both free and simple to use apps for iPhone and Android. On your computer, professional programs like Microsoft Office and Adobe Acrobat let you create passwords for specific documents and choose the sort of encryption to use. You can encrypt files, folders, detachable USB devices, flash drives, and more with Encrypting File System (EFS) and disk encryption solutions.
- Consider share-level and file-level security
The first step in keeping people out of your data is to establish access to the data files and directories. If you have data in different networks, you may restrict which authorized users can and cannot access the files over the network by setting share permissions. This is done in Windows 2000/XP by going to the Sharing tab of the file or folder attributes sheet and selecting the Permissions button. These share-level rights, on the other hand, will not apply to someone who is accessing the data from a local machine.
If you are sharing a computer with someone else, you’ll need to utilize file-level rights (commonly known as NTFS permissions since they only apply to files and folders on NTFS-formatted disks). File-level permissions are significantly more granular than share-level rights and are configured using the Security tab on the properties page. You may configure permissions for user accounts or groups in both situations, and you can grant or reject various types of control ranging from read-only to complete control.
- Backing-up is another key
If something happens to the data you generate on your devices or network, or if you lose it altogether, if it’s backed up, you may retrieve it quickly and painlessly. Backups safeguard your photographs, documents, and other data against ransomware and other harmful attacks, as well as from a technical failure. For the best data security, back up to an internet service, an external hard drive, or both.
Data security is one of the major things we should prioritize, as it could affect a huge part of our lives. By taking note of the tips above, surely you will be guided. We hope this article helps you out with your digital data. Good luck!