Moving your office takes a lot of effort, mostly because you need to keep track of a lot of things at the same time. You must complete it as soon as possible while avoiding significant disruption to your working process. The best way to do it is to plan ahead of time, and in this article, we will discuss what steps to take and common mistakes to avoid.
Unlike a family moving to a new home, an office relocation usually involves a much larger group of people. What’s more, you won’t have the luxury of unpacking only the necessities and shoving the rest of the boxes in the closet to finish them on time. When relocating an office, everything should be in place and functional as soon as possible so that your employees can resume their work. So, let’s go over the list of common pitfalls to avoid.
Nobody is in Command
While your employees may be able to pack their own belongings, the office moving equipment boxes require more effort to relocate. There should be one person in charge of the entire move, paying attention to every single piece of furniture and equipment and knowing where everything is when boxes arrive. This person should also be in charge of communicating with the moving company if you decide to hire one. Allow them time to prepare so that the assigned employee can organize a smooth move on the big day.
Boxes that are Unsigned
When everything arrives, you must quickly determine where to place each box. While moving office equipment for copiers is unlikely to cause confusion due to its size, it is easy to get lost with smaller boxes. That goes in the first place to the boxes containing the paper documentation. Make sure that each department correctly marks their boxes, and you’ll save valuable time in your work process.
Moving Items that aren’t Necessary
In the rush of moving, it is easy to relocate a slew of unnecessary items. Set aside some time to consider whether everything in your office should be moved to the new location. It will not only help you keep the new office uncluttered from the start, but it will also greatly benefit the moving process. So, take your time deciding what goes to the new location and what goes in the trash.
New Location is not Checked Thoroughly
As previously stated, you should begin working in your new location as soon as possible. That’s why researching the new location ahead of time is a good idea. Before anything arrives, you must have a vision of the new office structure. Having a clear vision of how the new office should look will help you move in faster because you will know where to put certain items.
Try not to Move Problems
We won’t lie to you; the ideal moving situation is rare. However, it is possible to significantly reduce the number of issues. When planning, keep in mind that everything must be completed in a timely manner so that your employees can resume normal operations immediately following the relocation. We’ve discussed the critical steps to make the process go more smoothly. However, if your office is large, you will almost certainly require the assistance of moving company.
Hiring Professionals to Move Office
Your company may have the necessary transportation to relocate large equipment, but you will need professionals to ensure that everything arrives on time and in good condition. This is especially important when discussing the IT department or the copy centre. Managing the relocation of your office equipment moving company should take extra care of it and bear responsibility if any techniques break. Hiring CRS Corporate Relocation Systems Inc. is a wise decision if you want your office to run smoothly.
Final Words
Moving is never easy, but it is manageable if you plan ahead of time and make adequate preparations. Moving to a new office may take little time and effort if you pay attention to the details and organize properly, but don’t discount professional assistance. Consider our suggestions to make your move quick and easy.