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Why Time Management Skills Are Essential for Productivity

2 Mins read

Time management is a skill that can be learned and practiced. It’s not something you are born with, it’s something that’s developed over time. In this article we will discuss the importance of time management and how every individual can benefit through improving their time management skills.

Primary benefits of time management

With any skills, understanding the benefits is crucial, there is a summary of the primary benefits; 

  • Assists with prioritising and work efficiency.
  • Improves productivity and ability to make decisions
  • Increases work focus and self discipline.
  • Stress relief
  • Improves decision making

Time management is an essential skill every individual should master.  Whether you are a high-school student, studying at university, employee or business owner, fine-tuning your time-management skills will help you get things done, on-time and as efficiently as possible.

Using your time productively requires having a clear perspective of what you really want to achieve, the pitfalls along the way and how you will overcome them. Completion is something many people struggle with. Knowing how to get past such burdens is key to effective time management.

Prioritise Work and Staying Focused

Prioritising tasks is crucial to time management—planning ahead is crucial.  The best time to order the priority of your tasks is the evening before or first thing in the morning before you commence the work day. Consider scheduling easier or less stressful tasks to be done later in the day when you’re likely to be tired.

Discipline requires execution—do your utmost not to make excuses and complete tasks at times they are scheduled.  Do not procrastinate.  Stay flexible and adapt to changing circumstances if tired or stressed out.  Focus on one task at a time is the key to effective time management. Setting clear goals will help you plan, stay focused and complete tasks.

Challenging work can be tough, so it’s important to keep yourself motivated and work without distractions.  It’s important to have an interruption-free, clean and organised workplace.

Deadlines make you accountable—schedules make it possible.

Deadlines are like targets, without targets there is no answerability.  The best way to meet objectives and deadlines is to set a date and time for the task or project you want the project completed.  Making deadlines a reality requires scheduling and clarity, sticky notes around your workspace will not cut it.

Consider installing a task or project management app on your computer, or go online and signup for a trial of the numerous task and project management solutions available.  For those with limited financial means, alternatively consider a planner or notebook to help organise your tasks, making a simple to-do list every day.

Stress Management and Coping with Heavy Workloads

Developing good stress management techniques is crucial to avoid feeling overwhelmed.  Some ways you can avoid stress is by;

  • Maintaining a work regular routine, breaks, time-off and exercise is crucial
  • Tackle problems as they eventuate
  • Automate or delegate where possible
  • Don’t be afraid to re-access your goals if things become too challenging

Regardless of the work you do, prioritising rest and recreation is as important as daily deadlines and tasks.  Stress leads to tiredness, procrastination and directly affects productivity.

When it comes to managing stress, what works for one might not work for another, so explore options with friends or co-workers, running, meditation, hobbies are just a few ways that can provide your mind the break it deserves.  Try to schedule smaller, fun activities throughout the day to break up the more difficult tasks.

Conclusion.

Time management skills are essential to all individuals, regardless of whether you are a student, employee or business owner.  Fine-tuning your skills, learning how to prioritise your workloads, keep focus and get things done is a skill once-learned will assist you accomplish your goals now and into the future.

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