Unlocking the Power of Paylocity Integration: A Comprehensive Guide for Your Business

3 Mins read

In today’s hectic modern business world, where the tides of competition ebb and flow, mastering the art of HR workflows with precision is a vital quest. Step into the realm of Paylocity integration, where a shining path of possibilities awaits to redefine your organization’s journey.

Imagine Paylocity integration as a celestial navigator, guiding your HR ship through the vast cosmos of success. Like a constellation of stars, it aligns the disparate elements of HR and payroll, forming a seamless synergy that illuminates your way to business glory.

What is Paylocity? It’s a complete HR and payroll solution that helps businesses manage their workforce more efficiently by automating payroll, tracking expenses, ensuring tax compliance, and managing employee data.

While Paylocity is a powerful app on its own, most HR ecosystems require data sharing with other HR apps. For instance, Paylocity often relies on new hire data from applicant tracking systems (ATS), core HR systems, or benefits apps.

Integrating these HR apps helps to smooth the employee experience and provide more room for employee training, which is important for retaining the best talent for your business. According to the Harvard Business Review, companies with a streamlined and standardized onboarding process, for instance, see 50% greater employee retention among new recruits and 62% greater productivity within the same group. 

How can you flow data from Paylocity to other apps in your HR workflow? There are two options:

Manually enter redundant data between HR apps. This double-data entry approach wastes time and invites serious errors. It’s like driving through an unfamiliar bustling city with hastily scribbled notes as your only resource. The chances are good you’ll end up on the wrong side of town!

Alternatively, you can employ a simple API-to-API data connector that automatically shares data between apps in near-real time. These data connectors act as a state-of-the-art GPS that guides you effortlessly to your destination — safe and sound!

Sharp-eyed HR professionals increasingly turn to data integration to streamline their workflows through simple automation. Implementing a data connector, such as a new hire from ATS to Paylocity connector for payroll, can save the average HR department 15-20 hours per month. That’s a huge productivity surge!

Paylocity integration and seamless data sharing can boost your HR workflow efficiency and accuracy. Embrace the power of automation and behold the electrifying impact on your HR operations.

How exactly does Paylocity data integration work? It operates like a bustling airport, where air traffic controllers seamlessly monitor and transfer data between systems, ensuring information flows safely from takeoff to landing.

Let’s shine a light on the most popular Paylocity data integrations, as identified by HR data integration experts at Flexspring:

Paylocity with an ATS

New Hires and Employee Updates from an ATS to Paylocity

This integration syncs employee data between your ATS and Paylocity. When updates or changes occur in the ATS—such as job title changes, promotions, or contact information updates—the integration automatically reflects those changes in Paylocity, ensuring that employee data is accurate and up-to-date across both systems, reducing the risk of data errors.

Paylocity with an ERP System

Paylocity Payroll to ERP Journal Entries

This integration streamlines payroll data transfer from Paylocity to your ERP system. By summarizing various payroll elements—earnings, deductions, and taxes—it creates one journal entry per payroll run per subsidiary.

New Hires and Employee Updates from Paylocity to an ERP 

Similar to the ATS integration, this ensures that new hire and employee updates are automatically shared between Paylocity and your ERP system.

Expense Reimbursement from an ERP to Paylocity

Approved expense reimbursement data from your ERP, such as travel deductions or mileage, is imported into Paylocity’s pay data batch module.

Dive into more details of Paylocity custom integration use cases at Flexspring

Benefits of Paylocity Data Integration

Time savings

Data integration unlocks efficiency by automating repetitive tasks, freeing HR teams to focus their time and resources on projects that grow their business.

Improved data accuracy

Integration eliminates the risks associated with manual data entry, ensuring the flow of consistent, error-free, and reliable data.

Better reporting and analytics

Data integration enables HR professionals to analyze data from multiple sources, providing valuable insights for informed and optimized decision-making.

Increased security

Integration enhances data privacy by controlling who has access to employee data, thereby minimizing the risks associated with the unauthorized handling of sensitive information.

Boosted employee happiness

By automating time-consuming tasks, HR professionals can pursue strategic initiatives that contribute to the overall success and employee satisfaction within the organization.

At its core, data integration saves time and money. “We’re no longer in the manual payroll journal entry business,” said Jeffrey Laymon of Integrated Dermatology. “With automation, we’re positioned for substantial, profitable growth without adding any strain or headcount to our back office.”


Paylocity integration is the energizing catalyst that empowers organizations to make informed decisions, optimize HR processes, save time and money, and elevate the employee experience to unprecedented heights.

With Paylocity integration as your guiding star, you become an intrepid explorer, navigating the labyrinth twists and turns of the business world with confidence. Each stride forward with integration allows you to blaze new trails leading to a world of growth and achievement. Embrace its magnetic pull, and step into a future where success knows no bounds, where extraordinary achievements await at the intersection of efficiency and imagination.

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